Any adult member of HWRC is welcome to host a Pool Party at Hills West Pool.

Here’s what you need to know:

Available party times are:

• • Weekdays 1 to 5pm (Lifeguard Swim) and 6 to 8pm (Family Swim).
    
  • Saturdays 10am to 8pm (Family Swim).
    
  • Parties cannot be held on holidays
  • Parties are 2 hours in duration.  
  • The general members are permitted to swim during the time of your party
  • Parties during Lifeguard Hours cannot have more than 10 guest swimmers
  • Party/event size is limited to a maximum of 25 non-member guests of any age, which includes any guest acting as a supervisor.  HWRC Members attending the event are not counted in the 25.

Dedicated Lifeguard(s):  For the safety of your guests and other swimmers, if your party will during family swim hours, or if your party is during Lifeguarded swim hours with more than 10 minors attending, HWRC will arrange for dedicated lifeguards for your party. 

Supervision: Regardless of the number of Lifeguards, you agree to provide the following number of adults supervising at Poolside:

• at least 1 Adult if 5 or fewer minors are using the Pool
• at least 2 Adults if 6-10 minors are using the Pool
• at least 3 Adults if more than 10 minors are using the Pool

Cost: Party fee varies with the number of lifeguards needed:

Party during Lifeguard swim (weekdays 1-5pm)
   0-10 minors, Lifeguard Swim – $25.00 
   11-20 minors, Lifeguard Swim – $65.00 

Party during Family Swim hours (Monday to Friday:6-8 pm, Saturday 10 am-8 pm, Sunday 12-5 pm)
   0-10 minors, Family Swim – $100
   11-20 minors, Family Swim – $150

You’ll be prompted to pay this fee to confirm your reservation time. 

Advance booking:  Pool Party reservations should be made as early as possible. If your party will require a lifeguard please allow 3 full days to ensure guards are available.

Facilities:  A table will be reserved for your use in the clubhouse for food, cake and presents.  Please keep all paper products (present wrapping, napkins, streamers, etc.) in the clubhouse.  Paper in the pool can clog the filters.

Any member hosting a party at the Club facilities is responsible for the following Party
Duties:
1. Inform guests of pool rules.
2. Monitor the front door to admit guests. Do not prop the door.
3. Keep paper products, food and drink away from the pool.

No glass is permitted on the pool deck.

Cleanup:  You are responsible for cleaning up the pool deck and club house after the party is over. The following is a list of cleaning duties after a party:

1. Clean and vacuum the recreational room.
2. Wipe tables, counter tops and fridge if used.
3. Clean and check the restrooms.
4. Sweep the deck of food, wipe off outdoor tables, straighten chairs and tables.
5. Take out the garbage from the recreational room, deck, and bathrooms to
outside cans

Non-member guests:  Non-member guests are welcome at your party. You are responsible for ensuring they abide by the Rules and Regulations of use of the HWRC facility. 

How to reserve your party:  Choose your time and date on our Facilities Calendar and complete checkout at least 72 hours in advance of your party.

Have a fantastic time!